When requesting records from outside your organization, which of the following actions is necessary?

Providing a Privacy Act advisement is a fundamental requirement when requesting records from outside your organization. This advisement informs individuals about their rights and the implications of their personal data being shared. The Privacy Act is designed to protect personal information held by federal agencies and other organizations, ensuring that individuals understand how their information may be used and shared, as well as their rights regarding that information.

When you provide a Privacy Act advisement, you're fulfilling a critical legal obligation and demonstrating respect for individuals' privacy. This process also helps build trust between your organization and the individuals whose information is being requested, ensuring transparency in how their data will be handled.

The other options, while potentially relevant in other contexts, do not specifically align with the core requirement to inform individuals about their privacy rights when their records are being requested.